Financial management for a cooperative housing society involves maintaining the society’s accounts of income and expenditure and preparing an audited annual statement of accounts. The society must ensure that all funds are properly accounted for, and that all payments are made on time. The accounts must be audited annually by an independent auditor. The society should also maintain a budget and monitor its expenses to ensure that it does not exceed its income.
The annual returns filed by a registered cooperative housing society in India typically include the following information:
- Financial statements: The society must submit a balance sheet, profit and loss statement, and cash flow statement for the previous financial year.
- List of members: The society must provide a list of its members, including their names and addresses.
- Details of office bearers: The society must provide the names and addresses of its office bearers, including the president, secretary, and treasurer.
- Minutes of annual general meeting: The society must submit the minutes of the annual general meeting, including the decisions taken and the attendance of members.
- Audit report: The society must submit the audit report prepared by a qualified auditor, including a statement of assets and liabilities and a report on the internal controls and management of the society.
- Compliance with housing laws: The society must certify that it has complied with all relevant housing laws and regulations.
- Any other information as required by the Registrar of Cooperative Societies: Depending on the state in which the society is registered, there may be additional information required to be submitted as part of the annual returns.
The key data points, documents, and reports required for the financial management of a cooperative housing society in India:
- Financial statements: The society must prepare accurate and up-to-date financial statements, including a balance sheet, profit and loss statement, and cash flow statement.
- Budget: The society must prepare a budget that outlines the expected income and expenses for the upcoming financial year.
- Accounts receivable and payable: The society must maintain accurate records of accounts receivable and payable, including the amounts owed by and to members.
- Bank statements: The society must maintain accurate and up-to-date bank statements, showing all transactions, deposits, and withdrawals.
- Receipts and invoices: The society must maintain a complete and accurate record of all receipts and invoices, including those for maintenance charges, taxes, and other expenses.
- Audit report: The society must undergo an annual audit of its accounts by a qualified auditor, and submit the audit report to the Registrar of Cooperative Societies.
- Reserve fund: The society must maintain a reserve fund to meet unexpected expenses and future repair and maintenance costs.
- Investment portfolio: The society must maintain a portfolio of investments, including fixed deposits, bonds, and mutual funds, to earn income and grow its financial resources.
- MIS reports: The society must generate regular management information system (MIS) reports to track its financial performance, including income, expenses, cash flow, and liquidity.
Please note, these are some of the key data points, documents, and reports required for the financial management of a cooperative housing society in India. It is advisable to consult with a financial expert or a qualified auditor for specific and up-to-date information.
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